Martial arts billing software charges students tuition automatically on a schedule and tracks who has paid. Schools use it so nobody collects payments by hand. 1club also bills a whole family on one account, retries failed cards and shows overdue payments in one list.
Martial Arts Billing Software
Collect tuition on schedule, bill the whole family on one account, and see who owes what. Failed cards are retried and students are emailed.
Tuition charged on schedule, every month
Set each student's plan once and 1club charges it on schedule. Nobody at your front desk has to collect payments after class.
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Card or bank debit. Families pay by card, or by bank debit such as ACH, SEPA or Bacs, depending on their country.
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More than tuition. Charge grading fees, events and gear to the same account as monthly tuition.
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Freezes and mid-month starts. Pause or freeze a membership instead of losing the student, and bill new students from the day they start.
One bill for the whole family
A parent with two kids and an adult class should pay once, not three times. Family accounts group everyone under one account with one payment method.
Parents can follow attendance too. See martial arts attendance tracking software
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One payment method, one bill. A parent pays for every student from the same account, with no split payments.
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Sibling discounts applied automatically. When a sibling joins, the discount is applied for you, so nobody keeps a list of who gets what.
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Separate profiles, shared account. Each student keeps their own attendance and belt progress, and parents follow it from the same account.
Failed payments, retried and followed up
Cards expire and banks decline payments. 1club retries a failed payment automatically and emails the student, so you are not the one making the call.
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Automatic retries. A failed card is tried again without anyone at your school having to do anything.
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The payer is emailed. The student, or the parent who pays, gets an email about the failed payment, so they know it needs attention.
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Update cards and pay online. The student or parent can update their card, or see and pay an overdue balance, in their account. Payments run on Stripe.
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One place to follow up. Anything still unpaid shows on your overdue list.
See who owes what
Overdue and failed payments sit in one list, so you know exactly who to follow up with. Revenue reports show what you collected.
Prefer to ask? Connect your own AI assistant to 1club and ask which students have an overdue payment, whether this week's bill run had failures, or to draft a reminder for you to send.
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Overdue and failed list. See which students are behind on payment.
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Revenue reports. See what you collected, from the same system as your memberships and attendance.
1 family account
One payment method and one bill for several students
2 ways to pay
Card or bank debit
11%
of revenue lost to failed payments in health and fitness subscription businesses (PYMNTS Intelligence and FlexPay, 2023)
What failed payments cost a school
11%. Health and fitness subscription businesses lose an average of 11% of their revenue to failed payments, compared with 9% across all subscription businesses. Source: PYMNTS Intelligence and FlexPay, Tracking Failed Payments (Decision Guide, March 2023), reported by PYMNTS, April 26, 2023. Method: A survey of more than 200 executives at subscription businesses. The study does not state the countries, the survey period or a formal definition of a failed payment. Limit: subscription health and fitness companies, not martial arts schools. The study was produced with FlexPay, a company that sells failed-payment recovery. Treat it as an industry average, not a forecast for any school.
Illustration, not customer data. A school bills $18,000 a month: 120 students at $150. If it matched the 11% average, it would lose about $1,980 a month, or $23,760 a year, to failed payments. Retrying cards and emailing students early is how you start winning that money back.
How billing works in 1club
Set up your plans
Add your membership plans, your sibling discount, and any grading, event or gear fees.
Link families
Put parents and siblings under one family account with one payment method.
Follow the money
Payments are charged on schedule. Failed cards are retried and students are emailed, and the overdue list shows who still owes.
What to look for in martial arts billing software
Whichever software you choose, check for these five things.
New to automated billing? Read how to set up martial arts billing, step by step.
| What to look for | Why it matters | In 1club |
|---|---|---|
| One bill for the family | Parents pay once, and your team stops splitting payments | Family accounts with one payment method and one bill |
| Sibling discounts applied automatically | Nobody keeps a list, and families are not overcharged by mistake | Sibling or family discount applied automatically |
| Failed payment handling | Missed payments get followed up without a phone call | Automatic retries, an email to the student, and a place to update cards and pay balances |
| More than tuition | Grading fees, events and gear are billed the same way | Grading fees, events and gear on the same account as tuition |
| A clear view of who owes what | You can follow up with the right students | Overdue and failed list, plus revenue reports |
What is martial arts billing software?
Martial arts billing software charges tuition on schedule, so nobody collects payments by hand. With 1club, a family pays from one account with one payment method, and sibling discounts are applied automatically. Failed cards are retried and the student is emailed. You can also see who is overdue.